Set up your events and manage bookings in the staff console. Your services and staff role determine the tools you see.

Open your workspace

  1. Sign in to the staff console.
  2. Choose your organization in the organization menu.
  3. On a phone, open the navigation menu to find the organization menu and workspace tools.

Trackside remembers your selected organization in the same browser. A link to a specific organization opens that organization. Tabs already open keep their current organization.

As an admin, you manage settings, prices, payments, refunds, and store credit. Operators run events and rosters and edit site content. Viewers read the saved information. Ask your LapBrain contact about staff access or services you need.

If your account menu shows Read-only, you can inspect saved information and print day sheets. You cannot change data, publish, refund payments, or start test purchases. These limits apply even when your staff role is admin.

Choose your setup path

Full includes a hosted website and online entry sales. With Operations, you take bookings elsewhere. Use Trackside to run your events and rosters. Rentals-only access provides Data Logger Rentals without a hosted website. Full and Operations can also have Data Logger Rentals.

Check your services on your profile. LapBrain sets your services and site status.

Set up events

  1. Check your contact details, timezone, and currency in your profile.
  2. Add the tracks you use in Venues.
  3. Create groups and session sets for your event formats.
  4. Create an event and its days.
  5. Review capacity before you add bookings or open registration.

For Operations, import your roster or add complimentary entries. For Full, set up products and checkout, then your website. Connect Square before real sales. Use private test purchases to check your setup without real charges.

Run an event day

Open Rosters to find participants and check their bookings. Use booking changes for moves and corrections. Cancel a booking, refund a payment, and issue store credit as separate actions. Prepare printed sheets before event morning.

Set up data logger rentals

If you have Data Logger Rentals, open the rental guide. Check your rental event, billing setup, and available loggers before activation. Rental bikes have their own inventory and assignment tools.